The City Clerk is the administrative arm of the Mayor and City Council. The Clerk's office maintains and preserves the permanent and legal records of the City, including minutes of City Council meetings, ordinances, resolutions, contracts, easements, deeds to City property, cemetery records, and any other records committed to its custody or required by law. The Clerk acts as the support staff for the six members of the Council and includes attending and keeping a record of all the City Council Meetings, keeping accurate minutes, including but not limited to all votes taken by the Council, and processing ordinances and resolutions adopted by Council.
Furthermore, the office includes Kaitlyn Scott, Cemetery Data Clerk whose discipline is to verify deed ownership and acquire supporting documentation to record ownership, transfers, and burials for the city's four cemeteries.
All records are maintained following the requirements of the Municipal Records Retention and Disposition Schedule published by the North Carolina Department of Cultural Resources, Division of Archives and History. The City Clerk's office can be reached at debra.thompson@kinstonnc.gov or 252-939-3115.